Navigating Japan’s tax system can be tough for expats. With different rules for non-permanent and permanent residents, multiple tax layers (national income tax, residence tax, and consumption tax), and language barriers, professional help is often essential. Here are 5 top tax accountants in Tokyo who specialize in helping expats:
- Otani Accounting Office: Bilingual support, international tax expertise, and referral-only service.
- Probitas International Tax Services: Focus on cross-border taxation, property transactions, and tax equalization.
- Kaori Fuchi Tax and Consulting: English-speaking, tailored expat services, and tax treaty applications.
- Sadywell Japan Tax & Accounting: Startup-friendly, business consulting, and clear English communication.
- Yasuda Accounting: Multilingual support, bookkeeping, and strong presence in the expat community.
Quick Comparison
| Firm Name | Services Offered | Languages | Ideal Clients | Location |
|---|---|---|---|---|
| Otani Accounting Office | Personal/Corporate Tax, VISA assistance | Japanese, English | SMEs, Entrepreneurs | Minato-ku |
| Probitas International | Cross-border Tax, Property Transactions | Japanese, English, Chinese | High-net-worth Individuals, Multinationals | Chiyoda-ku |
| Kaori Fuchi Tax | Tax Returns, Tax Treaties, Strategic Planning | Japanese, English | Executives, Property Investors | Shibuya-ku |
| Sadywell Japan | Tax Filing, Business Setup, Payroll | Japanese, English, French | Startups, Small Businesses | Shinjuku-ku |
| Yasuda Accounting | Tax Returns, Bookkeeping, Financial Reports | Japanese, English, Chinese | Small Businesses, International Residents | Edogawa-ku |
For expats, these firms simplify complex tax matters, ensuring compliance and maximizing benefits. Prepare your documents (residence card, income records, etc.) before contacting them, and ask about fees, timelines, and communication methods during your consultation.
Japanese Tax Residency and Scope of Taxation
1. Otani Accounting Office
Founded in 1983, Otani Accounting Office (OAO) has worked with over 3,600 clients across 20 countries, offering a range of accounting and tax services tailored to both individuals and businesses.
Core Services & Pricing
| Service | Starting Price |
|---|---|
| Personal Tax Consultation | ¥5,000/30 min |
| Individual Tax Filing (Non-Business) | ¥80,000 |
| Corporate Tax Filing | ¥120,000 |
| Monthly Accounting | ¥15,000 |
| Monthly Payroll Processing | ¥10,000 |
| Administrative Notifications | ¥10,000 |
They also provide specialized services for expatriates, including:
- Assistance with VISA renewals
- Guidance on real estate taxes
- Support for income deductions
- Help with home loan deductions
- Inheritance tax settlement
Language Support
OAO ensures clear communication for English-speaking clients by offering bilingual assistance through European consultants, making complex tax matters easier to understand.
"David and his team are an integral part of a successful foreign business set up here in Japan. They have literally helped me set up every step of the way – Incorporation, Taxation and importantly, Corporate bank account."
– Kim Janson, CEO/Creative Director of Helix Design
Expertise in International Taxation
The firm is well-versed in both Japanese and international tax systems. They help clients maximize their benefits while staying compliant with Japan's tax regulations.
"Coming to Japan as a Berlin creative wasn't easy at all. Things have to be in line 100% of the time. Otani-San took care of these things for me. Every time I leave their office I feel very relieved and secure."
– Adrian Bianco, CEO/Creative Director of ビアンコ Bianco
Important Note
New clients are only accepted through referrals.
2. Probitas International Tax Services
Probitas handles over 100 international tax cases annually, catering to Tokyo's expatriate community.
Core Services
| Service Category | Details |
|---|---|
| Personal Tax Filing | Reporting worldwide income, claiming foreign tax credits, real estate support |
| International Support | Guidance on tax equalization, residency status, and foreign property sales |
| Compliance Services | Assistance to prevent double taxation |
Expertise in Property Transactions for Expats
Probitas specializes in assisting expats with overseas property transactions. They calculate capital gains on property sales abroad, factoring in currency exchange rates at the time of purchase and sale.
Tax Protection Services
The firm provides tax equalization services, ensuring expatriates remain financially neutral during their international assignments. These services are central to their commitment to client-focused solutions.
Client Support
Under the leadership of Yasushi Katayama, Probitas emphasizes a personalized approach. Their philosophy is captured in Katayama's words:
"自分の知識と経験で皆を幸せに" (With my knowledge and experience, I want to make everyone happy) – Yasushi Katayama, Representative of Probitas Tax Accountant Corporation
Practical Example
For example, if an expat receives a bonus taxed in another country, Probitas can help secure a Japanese tax credit to offset the foreign tax paid.
Language Support
Probitas ensures smooth communication by offering English-language services throughout the tax consultation and filing process. Their multilingual team makes Japanese tax regulations accessible to international clients.
3. Kaori Fuchi Tax and Consulting
Kaori Fuchi Tax and Consulting provides expatriate tax services, combining expertise from Big 4 firms with personalized attention. The firm assists foreign residents in navigating Japan's complex tax system.
Service Overview
| Service Category | Details |
|---|---|
| Tax Filing | Personal and business tax returns, including non-permanent resident status |
| International Support | Assistance with tax treaty applications and foreign income tax credits |
| Strategic Planning | Strategies to reduce tax burdens |
| Representative Services | Acting as a tax representative for non-residents |
English-Language Support
The firm offers full English-language assistance. Wayne Pittaway highlights:
"Kaori is only one of a handful of independent tax accountants in Tokyo that are fluent in English and have a 'Big 4' firm background. She is professional, personable and very good at explaining the intricacies of Japanese tax law, regulation and practice, in simple plain English: that makes her a very valuable resource."
Tailored Services for Expats
Kaori Fuchi Tax and Consulting stands out for its focus on expatriate needs. Their personalized service approach is paired with competitive pricing, offering an attractive alternative to larger accounting firms.
Real Client Feedback
L.Q., an expatriate working for a major US apparel company, shared:
"Kaori not only speaks English, but understands what is important to foreigners. She provides professional, prompt service. I intend to ask Kaori to take care of my tax matters for the duration of my stay in Japan."
These testimonials highlight the firm's ability to handle the unique challenges faced by expats.
Specialized Expertise
The firm’s strengths lie in handling foreign income tax credits, applying tax treaty benefits, and offering strategic tax planning. Their services are particularly valuable for clients with international income, ensuring compliance with Japanese tax laws while simplifying the process.
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4. Sadywell Japan Tax & Accounting
Sadywell Japan Tax & Accounting works with 70% foreign companies and individuals, focusing on the unique tax challenges faced by expats in Tokyo.
Services Provided
| Service Category | Details |
|---|---|
| Tax Services | Corporate and individual tax returns, tax planning, and compliance |
| Business Support | Help with company setup, business licenses, and visa applications |
| Financial Services | Bookkeeping and payroll management |
| Administrative Support | Social insurance registration and collaboration with legal specialists |
Clear English Communication
Sadywell Japan prioritizes effective communication in English. The firm states:
"We handle all correspondence in English, explaining Japan's complex legal procedures clearly."
Strong Support Network
The company works closely with administrative scriveners and labor and social security attorneys, ensuring foreign residents get reliable assistance across a wide range of tax and business-related issues.
Help for Starting a Business
For expats looking to launch businesses in Japan, Sadywell Japan provides tailored support. This includes company formation, obtaining business licenses, visa applications, and social insurance registration.
Focus on Small and Medium Businesses
Sadywell Japan also caters to small and medium-sized businesses, offering personalized services for foreign entrepreneurs.
Up next, learn how Yasuda Accounting supports Tokyo's expat community.
5. Yasuda Accounting
Yasuda Accounting caters primarily to foreign clients, with over 90% of its clientele being international.
Multilingual Support
The firm ensures smooth communication by offering services in multiple languages, including English and Chinese, alongside Japanese for local requirements. This approach makes it easier for expats to navigate Japan's financial and tax systems.
Services Provided
| Service Category | Details |
|---|---|
| Tax Services | Individual and corporate tax returns; international tax planning |
| Financial Advisory | Financial reporting |
| Bookkeeping | Monthly account management; financial statement preparation |
| Language Support | Documentation and reports available in English or Chinese |
| Business Hours | 09:00–18:00 (closed on weekends and holidays) |
Leadership Experience
Eisuke Yasuda, the firm's representative, has extensive international experience, having worked at Deloitte Tokyo and Mazars Shanghai. This background contributes to the firm's expertise in handling cross-border financial matters.
Transparent and Professional Services
Yasuda Accounting is known for its straightforward fee structure and focus on delivering professional services. Their offerings include advisory, tax return preparation, and bookkeeping.
Community Presence
Based in Edogawa-ku, Tokyo, the firm is deeply involved with the expatriate community. They actively participate in events such as EXPAT EXPO TOKYO, reinforcing their dedication to supporting Tokyo's international residents.
Service Comparison
Here's a breakdown of Tokyo-based tax accountants to help you choose the right one for expat tax services.
Core Services and Specializations
| Firm Name | Primary Services | Languages | Location | Target Clients |
|---|---|---|---|---|
| Otani Accounting Office | Individual/Corporate Tax Returns, International Tax Planning, Business Setup Support | Japanese, English | Minato-ku | SMEs, Foreign Entrepreneurs |
| Probitas International | Cross-border Taxation, Inheritance Tax, Financial Advisory | Japanese, English, Chinese | Chiyoda-ku | High-net-worth Individuals, Multinational Companies |
| Kaori Fuchi Tax | Personal Tax Returns, Real Estate Investment, M&A Advisory | Japanese, English, Korean | Shibuya-ku | Property Investors, Corporate Executives |
| Sadywell Japan | Individual Tax Filing, Business Consulting, Payroll Services | Japanese, English, French | Shinjuku-ku | Foreign Professionals, Startups |
| Yasuda Accounting | Tax Returns, Financial Reporting, Bookkeeping | Japanese, English, Chinese | Edogawa-ku | International Residents, Small Businesses |
What Makes Each Firm Stand Out?
- Otani Accounting Office: Known for helping foreign businesses with company incorporation and tax strategies.
- Probitas International: Specializes in inheritance tax planning and cross-border financial advisory.
- Kaori Fuchi Tax: Offers in-depth support for real estate investments and M&A advisory.
- Sadywell Japan: Provides tailored services for startups, including business consulting for foreign founders.
- Yasuda Accounting: Focuses on accounting and tax services for international residents and small businesses.
This overview highlights the varied expertise of these firms, making it easier to match your tax and financial needs with the right service provider in Tokyo.
Next Steps
Use the comparison above to figure out your priorities before reaching out to tax accountants.
Getting Ready for Initial Contact
Make sure to gather these documents beforehand:
- Personal Information: Residence card (在留カード), My Number card/notification, and any previous tax returns.
- Income Records: Withholding tax slip (源泉徴収票), payment statements, and investment income details.
- Other Documents: Rental agreements, medical expense receipts, and insurance payment records.
Setting Up a Consultation
When reaching out to schedule a consultation, send a clear and concise email. Briefly explain your tax situation and mention your language preference. Aim to arrange the meeting during standard business hours (9:00-17:00 JST).
Key Questions to Ask During the Consultation
Use the consultation to get a better understanding of the firm by asking these questions:
| Topic | Questions to Ask |
|---|---|
| Experience | How long have you worked with expat clients? |
| Services | What tax services do you offer for my specific needs? |
| Timeline | How long does it usually take to process tax returns? |
| Fees | Can you explain your fee structure and any extra charges? |
| Communication | How will you keep me updated and handle ongoing communication? |
Choosing the Right Firm
When deciding, consider these points:
- Convenient location, preferably near major train stations.
- How quickly they respond to your inquiries.
- Whether their services align with your needs.
- Transparent fees with no hidden costs.
For more details about their services and fees, check their official websites or call the contact numbers provided in their profiles.
